Extract or official copy of civil status records
An extract or official copy from the Burgerlijke Stand (Civil Status Register) provides an overview of significant life events, such as birth, death, marriage or registered partnership, divorce, or termination of partnership. You can only obtain an extract or official copy from the municipality where the event occurred.
If you're a solicitor, barrister or institution in need of an official copy or extract, please refer to the Civil Status Register section for business providers (in Dutch only).
Online request
You can request the extract or official copy from the Civil Status Register online using your DigiD. You will then receive the extract or official copy by post as soon as possible. Note that you will not receive the document digitally.
For yourself or your child
Online, you can request an official copy or extract for yourself and for your child.
What is a civil status extract?
A civil status extract is a summary of major life events such as birth, marriage or registered partnership, divorce or partnership termination, and death. For instance, a death extract only provides the personal details of the deceased, along with the date and location of death, and does not include details of parents.
What is an official copy of a civil status record?
An official copy is a photocopy of the full record, bearing a stamp and signature from a Registrar of Civil Status.
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If you wish to request an extract or official copy for someone else, please schedule an appointment at the GemeenteLoket (municipal service desk).
Payments can be made in cash or by card. You'll immediately receive the document.
For the appointment, bring:
- Written consent from the person for whom you are requesting the extract or official copy.
- Your valid ID.
- A photocopy of the ID of the person for whom you are requesting the extract or official copy.
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If you can't request the extract or official copy from the Civil Status Register online using DigiD, schedule an appointment at the GemeenteLoket (municipal service desk). Payments can be made in cash or by card. Remember to bring your ID to the appointment.
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The fee for processing an extract or official copy of civil status records request is € 16.60 (rate for 2024). This rate applies even if we cannot process your request, and there's no entitlement to a refund. Please check in advance which municipality you need to approach for your extract or official copy.
We can only provide extracts and official copies of civil status records for events (e.g., birth, marriage, or divorce) that took place in the municipality of Maastricht or in a former independent municipality later incorporated into Maastricht (like the municipality of Heer). If the event took place in another municipality, we cannot provide an extract or official copy to you.
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For online requests, you'll receive the extract within 5 working days after your request is received.
For residents abroad, the duration may be longer.